University of Luxembourg is looking for a EU-FNR Support Officer

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

Created in 2003, it strives today to meet tomorrow's major societal challenges, by nurturing an interdisciplinary approach and international outlook, investing in scientific quality and innovation, as well as offering personalised and multilingual teaching. The institution places particular emphasis on research with impact. To achieve this goal, its research priorities focus on digital transformation, medicine and health, as well as sustainable and societal development.

The University invests in its knowledge and technology transfer through an attractive intellectual property policy and numerous partnerships. 7,500 students are enrolled at Uni.lu, of which 1,000 are doctoral candidates. With 300 professors, students have privileged access to world-renowned expertise.

Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities in the world.

Your role

The incumbent will provide administrative and strategic support for the entity in accordance with outstanding EU grant management standards. The incumbent will perform administrative organisational tasks and process the accurate, timely documentation of files, data, and research information.

Mission:

• Assist the Research Support Department Head with all aspects of the EU grant management procedures; be responsible for the entire project life cycle and establish workflows and procedures
• This includes the preparation guideline, checklists, tools, verification of budgets during the proposal, grant submission, and grant preparation stages, as well as project control and preparation of financial reporting during project implementation
• Ensure contract and project implementation in full compliance with the funder's rules and requirements
• Ensure project management reporting, quantitative and qualitative, according to defined formats and project management guidelines
• Ensure that EU and FNR grants are pre-reviewed, submitted and followed up after submission
• Responsible for developing, implementing and improving FNR and EU best practices, grant administration processes and procedures
• Provide advice and guidance to Research Facilitators and principal Investigators, and provide a Helpdesk function for FNR and EU framework advisory/compliance/interpretation by collecting information and identifying needs concerning the administration of EU funding to establish, communicate, and exchange best practice policies and procedures
• Engage with stakeholder communities (internal and external) and coordinate EU working groups, building up partnerships and networks
• Establish and update coherent central procedures for research data retrieval related to EU and FNR Grants
• Contribute to internal cooperation and communication between the Research Support Department and other research entities, projects and central services
• Contribute to developing funding models in the research information management system

Your profile

• University degree preferably in management studies or equivalent professional experience in an area relevant to research evaluation
• Long track record and experience in grant administration in an EU support/research office function or within the European Commission Services
• Experience with European Commission funding mechanisms, rules, and requirements, focusing on developing procedures, workflows, templates, and guidelines
• Experience coordinating competitive research grants and applications to competitive research grants
• Experience maintaining accurate records including data entry, extraction, analysis, monitoring and compliance
• Ability to liaise with relevant internal and external stakeholders and build constructive and effective relationships
• Good command of IT tools for data retrieval and data processing
• Excellent organisational skills with attention to detail and accuracy
• High flexibility and ability to prioritise workload, keep deadlines, and work on different tasks in parallel.
• Very good communication, organizational and problem-solving skills, as well as interpersonal skills
• Excellent command of English and fluent in French and/or German

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered. 

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students. 

General information:

• Contract Type: Permanent 
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: Project officer
• Job Reference: UOL07053

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

Contract Type: Permanent
Work Hours: Full Time 40.0 Hours per Week
Location: Campus Belval
Internal Title: Project officer
Job Reference: UOL07053

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